Wednesday, January 5, 2011

Tip: Printing multiple calendar months in Google

Amazingly Google Calendar doesn't offer an option to print multiple months. This is especially painful if you want to share a calendar with a client, or internal stakeholder as a PDF or printout.

However, there is a workaround thanks to Jekssa in the Google Calendar Forums:
  1. Open Calendar in Firefox.
  2. Select Print on the first month you want to print.
  3. Select Save As..
  4. In the Downloads popup, right click on the PDF file generated and select "Copy Download Link".
  5. Past the link into a new browser tab.
  6. Where it says dates=20090726%2F20090905 (or whatever single month you printed) go ahead and change the second set of numbers to whichever you want your last date to be using the yearmonthday format (ex:20100101%2F20101231 for January-December, 2010)
Tada. If you've done this correctly it will create a new PDF with the month range selected.